Free interactive calculator

What are no-shows costing your schedule?

Start with one of ten profession benchmarks, then replace the prefilled rate and value with your own data. The result is scheduled revenue at risk—not a promise that every missed dollar can be recovered.

Your schedule inputs

Profession benchmarkAppointments per weekNo-show rate (%)Average appointment value ($)

Prefill: 10–20% (typical 15%) no-shows and $250–450 per missed appointment. The calculator uses the typical rate and the midpoint of the supplied cost range; replace both with your own measured data.

Estimated scheduled revenue at risk

Per month

$18,200

Per year

$218,400

Misses / month

52.0

At this appointment value, recovering 0.14 appointment per month equals a $149 NoShowLine subscription. This is arithmetic, not a savings promise; results depend on your baseline and workflow.

The formula is intentionally transparent.

Weekly appointments × 52 × no-show rate × average appointment value = annual scheduled revenue at risk. Divide by 12 for the monthly estimate.

01Use scheduled appointments, not total inquiries.
02Calculate your no-show rate from a consistent date range.
03Choose scheduled or collected value and use it consistently.
04Track advance releases and refilled slots separately from no-shows.

Use the matching benchmark page

Interpret the rate by appointment type.

Dental benchmarks Medical aesthetics benchmarks Dermatology benchmarks Chiropractic benchmarks Optometry benchmarks Physiotherapy benchmarks Hair salon benchmarks Massage therapy benchmarks Tattoo studio benchmarks Counseling benchmarks

Calculator FAQ

How is the cost of no-shows calculated?

Annual scheduled revenue at risk equals appointments per week × 52 × no-show percentage × average appointment value. Monthly impact is the annual estimate divided by 12.

Does the estimate equal recoverable revenue?

No. It estimates scheduled value attached to missed appointments. Actual recovery depends on advance notice, refill rate, payment collection, capacity, costs, and the confirmation workflow.

Where do the profession prefills come from?

The no-show field uses the typical point stated in the supplied profession benchmark. Appointment value uses the midpoint of its estimated cost-per-miss range. Replace both with your own data.